INTELLIGENT MINDSACCOUNTING SOLUTIONS & CONSULTING
NONPROFIT ACCOUNTING · SAN ANTONIO, TX

Nonprofit accounting &
bookkeeping in San Antonio.

Consistent accounting support from a CPA who works exclusively with nonprofits. Clean books, donations recorded correctly, restricted funds tracked, and records ready for your board, your auditor and your Form 990.

Schedule a free consultation ↗
01

Keep the everyday
work moving.

ACCOUNTING & BOOKKEEPING

Work with a CPA who understands nonprofit transactions, programs, and restricted funds. Your scope is shaped around the support your organization needs.

  • Transaction categorization and general ledger management
  • Bank activity and donation accounting
  • Monthly reconciliations and close
  • Program, campaign, and restricted-fund tracking
  • Payroll processing through Gusto and allocation support
  • Form 990 preparation and filing, as applicable
02

Restricted funds
and grant tracking.

FUND ACCOUNTING

Nonprofits report net assets with donor restrictions and without donor restrictions. That means every gift needs to be recorded with its restrictions, and every restricted dollar tracked as it is spent. We set up your books so funds, grants and campaigns can be followed from the gift to the expense.

  • Donor-restricted and board-designated funds
  • Grant income and spending by grant
  • Release of restrictions as funds are used
  • Program, management & general, and fundraising expense allocation
03

Payroll and
Form 990 support.

COMPLIANCE

Payroll runs through Gusto, with the accounting connection configured so wages are allocated to the right programs and funds. At year end, your books are organized for the Form 990, which reports far more than income and expenses, including functional expenses and governance information.

  • Payroll with program and fund allocations
  • Functional expense reporting for the Form 990
  • Form 990 preparation and filing, as applicable
  • Year-end schedules for your auditor or reviewer
A PREDICTABLE PARTNERSHIP

Accounting support
you can budget for.

Flat-rate pricing is based on an agreed scope. We talk through your organization’s needs and budget before recommending an engagement.

Often a strong fit for nonprofits with annual budgets of approximately $1 million to $10 million that are ready to improve their systems.

Let’s explore the fit ↗
NONPROFIT ACCOUNTING QUESTIONS

Before we talk.

Do you only do nonprofit accounting?

Yes. Intelligent Minds works exclusively with nonprofit organizations, with a local focus on San Antonio. Churches and religious organizations are one part of that focus.

How is nonprofit bookkeeping different from business bookkeeping?

Nonprofits track donations by restriction, report expenses by function (program, management and general, fundraising), prepare a Statement of Financial Position and Statement of Activities instead of a balance sheet and income statement, and file a Form 990. The books need to be set up for all of that from the start.

Do we have to change accounting software?

Our accounting approach is built around Xero. If payroll is included, we use Gusto, and Ramp is the preferred spending and receipt platform. We’ll discuss current tools and proposed changes during discovery.

How does pricing work?

Pricing is flat-rate for an agreed scope. We discuss your accounting needs, workflows, and budget before proposing an engagement.

RELATED SERVICES

More ways we help
San Antonio nonprofits.

Nonprofit financial reportingBoard-ready statements, budget-to-actual and program reporting.Nonprofit consultingWorkflow reviews, fund structure, internal controls and software planning.Accounting software, automation & AIXero, Gusto and Ramp setup, donor-platform connections and smarter workflows.Church accountingAccounting and reporting for churches and religious organizations.About Kyle Utterback, CPAPublic accounting, nonprofit audits and Form 990 experience.
LET’S MOVE YOUR MISSION FORWARD

Better accounting starts
with a free conversation.

A free, no-obligation consultation to discuss your nonprofit’s needs and see whether we’re a good fit.

Schedule a free consultation ↗